Unauthorized Purchase

Every purchase for goods or services exceeding $5,000 must be made with an approved commitment voucher (purchase order or University contract) following Colorado State University Procurement Rules, Colorado State University System Fiscal Rules and Colorado State University Financial Rules and Procedures. Colorado State University System Fiscal Rule 2.4 states:
“Liabilities shall not be incurred nor payments made on the system’s or institution’s behalf without prior approval of a purchase order or procurement contract. No payments shall be made on any purchase or contract that violates this rule unless the expenditure or obligation has been ratified by the Vice President of Finance , Controller, or his/her designee of the Institution or Chief Financial Officer of the System Office. Any person(s) who incurs, orders or votes for an obligation or makes payment which creates such a violation shall be personally liable for such obligation or expenditure, unless the contract or purchase order is ratified by the Vice President of Finance, Controller, or his/her designee of the Institution or Chief Financial Officer of the System Office.”