Small Business Program

President's Memo

At Colorado State University, the Small Business program supports the university’s goals for promoting diversity and socially responsible purchasing. The goal of the CSU Small Business Program is to provide a resource that will assist the University community in locating and establishing relationships with small and disadvantage businesses and to assure compliance with applicable federal regulations.

Program Objectives

• Promote commitment, throughout the University, to maintain competitive procurement processes which include all segments of the business community and incorporate socially responsible and sustainable purchasing practices.

• Enhance our supplier population to secure better prices and higher quality products and services through increased competition.

• Develop and maintain a supplier population which is representative of the racial, ethnic, and gender diversity of the community we serve.

• Reflect our commitment as an economic partner in the communities in which we conduct business.

• Provide the University staff who is involved in the acquisition of materials and services adequate tools and training to locate and utilize vendors who meet their spending requirements.

Policy

CSU Procurement Services, within the published policies and procedures of the Colorado State University and University Procurement Rules will:

• Increase departmental awareness of the Small Business Program.

• Educate vendors regarding how to conduct business with the University.

• Give every reasonable business opportunity to minority-owned, women owned, small disadvantaged, HUB Zone, veteran owned and service-disabled-veteran owned businesses

• Purchases of goods and services from such concerns shall be made to the fullest extent possible, consistent with this policy and the efficient performance of operations.

Every employee who is delegated the responsibility to directly commit the expenditure of funds for the purchase of goods and services shall encourage meaningful participation of these business enterprises.

Small Business Program Information for Campus Departments

Roles & Responsibilities Roles & Responsibilities of the Campus Departments

• Notify Small Business Liaison Officer (SBLO) as soon as an RFP is received that includes the requirement for a Small Business Subcontracting Plan;

• Coordinate with SBLO and the campus contracts/grants office in the development of the Subcontracting Plan and any modifications thereto;

• Be named in subcontracting plans as department administrator;

• Notify Purchasing Agent and SBLO when a Purchase Requisition is submitted using funds within a Subcontracting Plan;

• Maximize opportunities for small business concerns to participate in purchases within the department’s delegated authority (SBLO, CCR/PRO-Net etc.):

• Assist in preparation of reports as necessary;

• Work with SBLO to ensure goals are met; and,

• Participate in training opportunities coordinated by the SBLO, sharing information with all applicable personnel.

Roles & Responsibilities of the Office of Sponsored Programs Office

• Notify SBLO as soon as an RFP is received that includes the requirement for a Small Business Subcontracting Plan;

• Coordinate with SBLO and the campus department (e.g., Principal Investigator) in the development of the Subcontracting Plan and any modifications thereto;

• Provide SBLO with Small Business Subcontracting Plans upon their approval by the contracting officer;

• Ensure that SBLO is notified immediately upon notification that a Small Business Subcontracting Plan is required;

• Work with SBLO to assist department in identifying potential small business concern subcontractors to be named in the proposal;

• Endorse official proposal, thereby endorsing the Small Business Subcontracting Plan; and,

• Participate in departmental training coordinated by SBLO.

Roles & Responsibilities of Procurement Services

• Maintain vendor database category fields to enable accurate reporting;

• Maximize opportunities for small business concerns to compete for University business, regardless of funding source;

• On applicable solicitations, work with SBLO to ensure adequate inclusion of small business concerns in solicitation process, including using CCR/PRO-Net and other available sources;

• Participate in vendor outreach (e.g., informational meetings, vendor fairs) as requested;

• Work with SBLO to identify small businesses and recognizing those small businesses for effort where applicable;

• Assist in identifying Purchase Requisitions using funds governed by a Small Business Subcontracting Plan;

• Assist in identifying Purchase Requisitions using federal contract funds where a Small Business Subcontracting Plan may be required of the vendor, and coordinate such plans with SBLO; and,

• Participate in training coordinated by SBLO.

Roles & Responsibilities of the Small Business Liaison Officer (SBLO)

• Submit, in a timely manner, the required forms (ISR and SSR) to applicable agencies;

• Work with Sponsored Programs Office to identify proposals where a Small Business Subcontracting Plan is required, and complete Plan in a timely manner;

• Create outreach and training activities to educate all involved parties as to their roles and responsibilities;

• Work with Purchasing Agents on applicable solicitations to ensure adequate involvement of small business concerns, including sourcing with CCR/PRO-Net;

• Work with Purchasing Agents and vendors to attain a Small Business Subcontracting Plan where required;

• Provide opportunities for vendors to learn how to do business with the University (e.g., sharing information on BIDS, key department contacts, Purchasing Agent contacts, etc.); and,

• Provide incentives and recognition opportunities for Purchasing Agents